<aside>

This document helps you clearly define and record project goals, scope, and expectations from the very beginning. As a supplement to the proposal, it provides a reliable foundation for structured and smooth collaboration. The informational comments I added will support you in correctly completing each section. Please remove these notes before handing the document over to the client.

Feel free to copy this template and further develop it as a basis for your own projects.

</aside>

I. Introduction

This scope definition outlines in detail the key aspects and requirements for our launch of the new website for [Client_Name]. The project is divided into several phases and includes, in addition to developing the concept and UI design, the development and setup of planned pages and features, as well as assistance with the final go-live of the site.

II. Sitemap

Here we list the pages that we plan to include as part of the new website.

<aside> ℹ️

Info: Enter all planned pages of the website here. This ensures completeness during development and makes any later changes transparent. Especially if they impact the effort or budget.

</aside>

III. Project Standards

<aside> ℹ️

Info: Define in here your  technical and quality standards that should apply to every project. This helps to establish clear expectations right from the start and prevents later discussions about things that should be considered standard (e.g., GDPR compliance, SEO, performance).

</aside>

Quality and a clear structure are important to us. This allows team members to quickly find what they need and manage the website with ease. As the technical foundation, we use a WordPress installation built with the Gutenberg editor. As part of our work standards, we provide the following services:

• SEO-Compliant Planning We build the concept and design based on SEO fundamentals to ensure that the website can be optimally indexed by search engines. The RankMath plugin is also integrated and configured with basic information.
• Custom Dashboard with Contact Form We integrate a custom dashboard that presents the key data of your website. Employees can easily submit support requests via an integrated contact form.
• Simple Media Management in Folders The Media Library allows folders to be created for better file structure and management right out of the box. No additional plugin is required.
• Individual Employee Login The standard WordPress login is a thing of the past. Each employee is greeted with a personalized welcome message tailored to your corporate identity.
• GDPR-Compliant Website We adapt your website to meet current data protection regulations, including the necessary cookie notifications.
• Search Console Integration At the end of the project, a new sitemap is submitted to Google Search Console for indexing. We also check all redirects and ensure a clean handoff to Google.
• Optimized Speed We technically optimize the website so it loads with solid base speed. Both for a better user experience and for search engine performance.
• Video Documentation Through the dashboard, we provide employees who will be managing the system in the future with video documentation for editing and maintaining content.

IV. Features

<aside> ℹ️

Info: List all special features that are to be individually developed and implemented for the project. This allows for ongoing checks during the project to ensure everything has been delivered. It also helps avoid disputes over supposedly “forgotten” features.

</aside>